Business needs are changing, and choosing the right equipment requires expert help.
With so many employees working from home and yet still needing to print, deciding what equipment your business needs can be challenging. Choosing a new office machine isn’t as simple as deciding between black and white or color. There are many options to take into consideration, which will directly impact your business’ productivity, as well as your bottom line costs.
First and foremost is whether or not you need a machine that prints both black and white and color. Most newer color machines will give you the option to print in black and white for most jobs and only print color when that option is chosen in the settings. However, the cost of color printers has to be taken into consideration. If you don’t need color, why pay for it? But if you do, choosing the right one can be difficult.
Now that companies, organizations, schools, and universities have shifted the way they do business, the choices have shifted too, and you want to make the right choice the first time.
How much do you print?
Depending on the volume you print per month, choosing a machine that isn’t built to handle that volume can cause you to wear the machine out in a very short time.
Always check the recommended monthly print volume of a machine before you make that purchase because you could end up spending more in the long run to replace it.
Is print speed a factor?
Chances are, if your business relies on a lot of printing, speed will be a factor. You don’t want your staff waiting all day for time-sensitive documents or large files to print.
Choosing a machine that prints at least 40-50 pages per minute is most likely the minimum print speed you’ll require for any workgroup printer.
Does the machine need to be network-ready?
The question you need to ask yourself is will the machine need to be connected to your network for multiple users. Which of course depends on your business needs.
Will you need to also print wirelessly?
Although most printers/MFPs today are wireless, it’s always best to request this function on your new equipment if you need it, just to be sure.
Do you prefer duplex capabilities?
Many companies prefer their printers to have duplexing (printing on both sides of the paper) as a default option because it saves paper, making it environmentally friendly.
Are you only printing, or will you need other functions as well?
Today’s multifunction devices can print, copy, scan, fax, digitally send, and e-mail. Many even have wireless capabilities. MFP’s can range from a single desktop person to small office models up to 110 pages per minute production machines. Choosing an MFP has many benefits, including freeing up space taken up by sometimes two or three devices.
Will you need a service plan for your new device?
Wherever you choose to purchase your new machine, you can count on Laser Line to deliver your HP, Xerox, Brother, Canon, and Sharp warranty service. We will also offer you cost-effective options to keep your new machine up and running for a long, long time. Unfortunately, although most new machines come with a one-year manufacturer’s warranty, they don’t come with your own designated and certified technician. Luckily for you, when you choose Laser Line, one of our certified technicians will be there for you when you need them.
